nushaba aliyeva

  • Member Since, July 27, 2020

About nushaba aliyeva

Skills

Compex Certificate hotel hotel industry tourism

Education

  • 2003 1997

    Azerbaijan Medical University

    Treatment and prophylactic faculty

Experience

  • Novartis Pharma Services AG 2014 - Present

    Office Manager/Project Coordinator

    • Assist in sponsoring the participation of doctors in International Medical Events - travel arrangements for physicians from Azerbaijan and Georgia through local travel companies in Azerbaijan and Georgia. • Responsible for ticket purchasing, ordering the travel insurance, accommodations – hotel bookings for colleagues; • Responsible for visas obtaining – assist to physicians and employees to complete the Application Forms; • Monitor all activities, budget and financial expenditures and maintain a proper record of approved budgets; • Prepare proposals for all activities; • Prepare expense reports; • Budget tracking • Processing travel expenses and reimbursements • Supporting, monitoring and review of Suppliers Document Control • Tender organizing • Organize of corporate events, trainings, conferences in Azerbaijan as well as in CIS; • Assist with day to day operations of the HR functions and duties • Candidate selection for active vacations, CV database control, maintaining contact with candidates • Properly handle complaints and grievance procedures • Coordinate communication with candidates and schedule interviews • Conduct initial orientation to newly hired employees • Source candidates and update database • Logistic experience with sales out drugs; • Prepare of official letters and documents; • Ensuring office procedures and systems operate efficiently; • Handling requests for information and data; • Arrange for procurement of equipment, supplies and services; • Research, analysis and ongoing work and communication with various suppliers of various services and solutions for administrative and office needs; • Create highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning; • Prepare internal and external agendas, appointments and meetings and write minutes from the meetings; As Project Coordinator - Responsible for Digital Project - Ensure key business timelines are progressed through the appropriate stages and decisions are made to support the implementation of the change in a compliant manner. - Responsible for oversight of the day to day execution of the change management process controlling the lifecycle of all production changes to enable beneficial changes be made in a consistent, controlled manner. - Present Change Controls and facilitate CCRB discussions to ensure decisions are made in a timely manner to support and maintain timelines. - Support the Project Manager of Operations role by working closly to provide detailed Process Change updates so that both tracking & reporting systems as well as key project plans are current and up to date. - Broad understanding of the organizational goals beyond one particular product and program. - Timely, clear, detailed, and accurate management, communication and reporting of change control progress ensure the required regulatory, quality, & Safety processes are considered during all phases of change controls

  • Deloitte & Touche 2007 - 2011

    Administrative Assistant

    • Responsible for all travel arrangements for personnel and visitors which includes tickets purchasing, ordering the travel insurance, accommodations – hotel bookings in Baku and foreign countries; • Responsible for visas obtaining – prepare the invitation letters, assist to employees to complete the Application Forms; • Issue of business trip and memorandum forms; • Prepare of official letters and documents; • Assist to foreign employees to obtain the work permit – prepare all documents, provide all necessary documents with the notary confirmation; • Ensuring office procedures and systems operate efficiently; • Handling requests for information and data; • Collect monthly taxi and corporate phone use reports and pass to Finance Department, processing invoices; • Manage inventory; • Control the stock of stationary and ordering new supplies; • Research, analysis and ongoing work and communication with various suppliers of various services and solutions for administrative and office needs; • Prepare tender documentation, perform tender administration process and review tender requirements with management • Create highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning; • Ensure all equipment is in working order and report any items in need of repair; • Assist Office Manager with organization of corporate events, trainings, conferences; • Provide administrative assistance to Partners and Managers as required or as requested, including general administration, typing, information research and filing; • Prepare the letterheads, envelopes, business cards, banners and others

  • Caspian International Broking 2005 - 2007

    Receptionist

    • Preparing medical (travel) and driving insurance policy • Register incoming and outgoing phone calls • Ensure incoming and outgoing faxes • Welcome customers, visitors and provide all necessary information to them. • Coordinate and set up high-level conference calls, board and managements meetings • Keep and organize meeting rooms before and after meetings • Maintain Phone Directory (corporate mobile numbers and extensions) • Registration of incoming and outgoing letters • Keep control of stationary stock and initiate ordering • Keep control of printing paper and cartridges stock. • Maintain Phone Directory (corporate mobile numbers and extensions) • Copy, scan, print out e-mails and documents on request. • Supporting and execute daily operations of the office • Maintaining database

  • Khazar Layihe Inshaat 2003 - 2005

    Referent

    Translating documents (Azeri-Russian-English), sending faxes, helping bookkeeper, preparing monthly report to head office, business correspondence.

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